Development Assistant


The Development Assistant is responsible for a variety of duties to effectively assist the Development Department. This entry-level position provides administrative support and contributes to achieving the Development Department’s annual contributed income goals through gift processing, membership, donor stewardship, grant program support and event support. This position regularly interfaces with donors and trustees.

Primary Responsibilities

  • Development Administration (50%)
    • Process, perform data entry and file Museum donor donations
    • Create, print, copy, mail and e-file donor acknowledgment/tax receipt letters
    • Process upper-level donor group renewal letters (Connoisseur and Founders)
    • Assist with organization of bi-monthly board meetings including set up, catering, minutes and collection and collation of reports and other materials for the meeting
    • Assist with the delivery of donor premiums (i.e. exhibition catalogs)
    • Other responsibilities as needed/assigned
  • Institutional Grants (20%)
    • Maintain grants calendar
    • Assist in writing grant reports
    • Research new grant opportunities
    • Support the Museum’s grant request efforts
  • Museum Administration (20%)
    • Handle various general office administrative duties such as picking up and distributing the mail, ordering name badges, filling in at the front desk when needed, updating the staff extension list, ordering office supplies, ensuring Liberty Station office machines are maintained and in working order (postage machine, printer, etc.)
    • Other responsibilities as needed/assigned
  • Development Events (10%)
    • Provide administrative and logistical support for fundraising events, including creating and maintaining reservation lists
    • Event lead for annual Donor Event with oversight from Senior Development Manager


  • Excellent interpersonal skills
  • Proficiency in Word, Excel and data entry
  • Discretion with donor information required
  • Professional, courteous and service-oriented communications style
  • Strong oral and written communications skills
  • Careful attention to detail and strong organizational skills
  • Minimum one year of experience in nonprofit administration, fundraising or volunteerism
  • Commitment to the Museum’s mission and goals
  • Evening and weekend hours may be required on occasion
  • Ability to work effectively in a team and independently

Preferred Qualifications

  • Event planning experience
  • Experience with ALTRU or other donor database system a plus


This is a full-time, non-exempt position with benefits, including an allowance for medical, dental and vision benefits, and a 401k at an hourly rate of $15-$16.