Manager of Facilities and Security

Overview:

The Manager of Facilities and Security, directly reporting to the Chief Financial Officer, is responsible for the general maintenance, building services, and day-to-day security and visitor safety of Mingei International Museum. Additional duties include overseeing minor construction projects, assisting staff and serving as a liaison between the Museum and pertinent city departments as well as facility/security related vendors. This is a team-oriented role requiring strong staff management skills, and collaborating with colleagues across all Museum departments. This is also a physically active role requiring walking and standing for long periods of time, bending and lifting, and janitorial duties. Some weekend, night and holiday hours are required.

This is a full-time, exempt position with benefits, including medical, dental, vision benefits, and a 401k.

Primary Responsibilities:

  • Work closely with the Museum's Transformation Team (architect, project management and general contractor)
  • Work closely with the CFO on departmental training, communications, and the enforcement of Museum security/facility policies and procedures
  • Work closely with House of Charm co-tenants (Old Globe, San Diego Art Institute)
  • Work closely with the City of San Diego building management team
  • Ensure the adequate maintenance and appearance of all MIM facilities and equipment under direction are maintained at all times, including HVAC, electrical and plumbing
  • Ensures appropriate planned and preventive maintenance programs are designed, budgeted and conducted for all building systems and facilities under direction
  • Ensures regular walkthrough of the facilities and inspections of all equipment are completed to ensure maintenance is performed in a timely manner
  • Diagnoses causes of equipment breakdowns, testing parts with appropriate instruments, disassembling and assembling parts, and making necessary repairs
  • Analyze and recommend additions and changes to all systems
  • Coordinate and oversee the maintenance of all facilities related outside vendors
  • Administer all maintenance contracts and payments for various interior and exterior maintenance vendors
  • Establish departmental goals and objectives; develop, recommend and administer policies, procedures, and standards; evaluate department’s performance
  • Provides continuous monitoring of energy conservation using meter readings, trend logs and reviewing invoices
  • Adheres to LEED for Existing Buildings: Operations & Maintenance certification requirements including, but not limited to:
  • Monitors and enforces energy conservation procedures and LEED requirements
  • Work to maintain LEED building certification by pursuing green efforts in the functioning of building systems and materials used by staff
  • Coordinate and maintain access, security, life safety, CCTV imaging and security systems for all Museum areas
  • Understands and interprets building plans and working drawings to aid in maintenance and troubleshooting
  • Supervise and schedule all Museum Gallery Attendants shift hours and special event coverage
  • Facilitate and participate in building maintenance and repairs
  • Supervise, mentor and execute performance reviews for Gallery Attendants
  • Ensure all A/V equipment is functional and in place as required for meetings, conferences and events
  • Work as IT lead to coordinate repairs or assistance to end-users working with the outside IT support vendor(s)
  • Collaborates with Technology Strategist in relation to deployment of equipment in conjunction with outside IT support vendor(s)
  • Understand the preparation and procedures necessary to ensure the safety of those on the property as well as the property itself
  • Participate in planned major renovation of Museum on an as-needed basis
  • Assist in implementing security/emergency procedures for the Museum
  • Assist visitors/staff in event of emergency
  • Ensure high standards for janitorial services
  • Ensure all facility/security staff are trained in operations procedures such as lighting, alarm services, emergency evacuation etc
  • Monitor the building environment, including restrooms, regularly during the day for cleanliness and good order and make necessary adjustments
  • Manage and assist with special event and meeting set up and take down
  • Facilitate interdepartmental cooperation and collaboration
  • Additional responsibilities include administration, staff management, budget, safety, customer service and collaboration
  • Other duties may be assigned to meet business needs

Requirements:

  • Excellent customer relations, computer technology, supervisory, and communications skills
  • Ability to work effectively in a team and independently
  • Experience with facility-access systems
  • Ability to make decisions quickly and in emergency situations
  • Administrative and supervisory experience in security operations
  • Ability to interpret building plans
  • Understanding of LEED concepts and practices

Preferred Requirements:

  • Minimum 5 years of Facility Management experience required
  • Museum Facility/Security experience preferred

Dress Code:

  • Dark trousers or skirt, white dress shirt or blouse, tie, dark (non-athletic) shoes
  • Jacket is required for special events

To Apply:

Please send your cover letter and resume to cfo@mingei.org. No phone calls please, this position is open until filled.